RESOURCES

Victorian Admitted Episodes Dataset (VAED) Audit Program

RESOURCES

Victorian Admitted Episodes Dataset (VAED) Audit Program

RESOURCES

Victorian Admitted Episodes Dataset (VAED) Audit Program

The Victorian Admitted Episodes Dataset (VAED) is the cornerstone of the activity-based funding model for acute health services in Victoria.  All public and private acute hospitals in Victoria, including rehabilitation centres, extended care facilities and day procedure centres, report morbidity data about admitted patients to the Department of Health & Human Services (DHHS).  This data forms the VAED and is used for health service planning, policy formulation, epidemiological research and funding, among other things.

AHA is engaged to conduct audits of the VAED for the years 2013-14, 2014-15 and 2015-16.  All public hospitals in Victoria will be audited at least once over the three year audit cycle.  The key purpose of the audit program is to continue to improve the accuracy of coded and administrative data reported to the VAED.

The VAED audit process includes:

  • Scheduling – Health service are advised at least four weeks in advance of their audit.
  • Pre-audit – Health service are provided with audit details, including about the audit sample of episodes and the audit team.
  • On-site audit – Conducted by experienced AHA Auditors; including introduction, conclusion and regular feedback meetings.  Health services also have the option to lodge an appeal or complaint (refer process).
  • Post-audit – Health service are provided with the draft audit report and an opportunity to respond to the report findings and recommendations.  Following finalisation of the report, health services are invited to provide feedback about the audit, to assist AHA to continually improve the audit processes.

The audit team uses iQ Auditor, an online audit tool designed specifically for the VAED audits, developed by experienced Victorian auditors from Capture Consulting.

Further Information

If you’d like more information about the audit program, or about becoming an auditor, please contact Zoe Holmes or Kara Taylor at:

vaed@ahaconsulting.com.au

(03) 9663 1620

Further information about the VAED is available at the Department’s website.

Join Our Team

If you’re an experienced coder, AHA invites you to apply to join our audit team

AHA is committed to developing and supporting a strong Victorian coding auditor workforce. Our audit team work in a supportive, collaborative and friendly environment; and we aim to ensure that the role is professionally rewarding. All of our team members receive comprehensive ongoing training and support; and auditors are allocated to audits according to their competency and availability. New auditors are paired with experienced auditors to ensure they’re well supported.

To be an auditor, you need the following:

Qualifications

  • Health Information Manager or Clinical Coder
  • La Trobe University Clinical Coding Auditing Course – completed at External Auditor level.

Experience and knowledge

  • Three or more years of current/recent clinical coding in Victorian hospitals
  • Clinical coding using ICD-10-AM/ACHI/ACS Ninth edition

Tools

  • Laptop
  • Ninth Edition of ICD-10-AM/ACHI/ACS coding books (Turbocoder/CodeXpert/ or hard copy).

If you’d like to be part of the VAED audit team, please email us at vaed@ahaconsulting.com.au with your CV and LTU Clinical Coding Auditing Course certificate.