Projects Hospitals & Acute Care

Victorian Admitted Episodes Dataset (VAED) Audit Program

Projects Hospitals & Acute Care

Victorian Admitted Episodes Dataset (VAED) Audit Program

Projects Hospitals & Acute Care

Victorian Admitted Episodes Dataset (VAED) Audit Program

VAED data is the cornerstone of the activity-based funding system for acute health services. Among other things, VAED data are used for health service planning, policy formulation, funding and epidemiological research.

All public and private hospitals (including rehabilitation centres, extended care facilities and day procedure centres) in Victoria, are required to report a minimum set of data for each admitted patient episode.  This dataset forms the Victorian Admitted Episodes Dataset (VAED).  Details of the VAED area vailable at the Department of Health and Human Services (DHHS) website.

On behalf of DHHS, AHA conducted audits of all Victorian public hospitals and health services, for both acute and mental health patient episodes.  From 2014 to 2017, AHA’s team of experienced Health Information Managers and Auditors conduct over 140 on-site audits of VAED data reported by health services across Victoria.

Outcomes of AHA’s hospital audit program include:

  • Assessment of the validity of data underpinning the health service activity-based funding model
  • Assessment of compliance with the current Victorian Hospital Admission Policy
  • Validation of a range of administrative data reported
  • Supported quality improvement in patient data reporting by health services.

The audit provided a baseline measure for DHHS and health services, plus the opportunity to identify and redress health service-specific and system-wide issues that impact on the quality of patient activity data.

The VAED audit process included:

Scheduling – Health service advised at least four weeks in advance of their audit.
Pre-audit – Health service provided with audit details, including about the audit sample of episodes and the audit team.
On-site audit – Conducted by experienced AHA Auditors; including introduction, conclusion and regular feedback meetings.  Health services also have the option to lodge an appeal or complaint (refer process).
Reporting – Health service are provided with draft audit report and opportunity to respond to the report findings and recommendations.
Following finalisation of the report, health services are invited to provide feedback about the audit, to assist AHA to continually improve the audit processes.

The VAED provides a comprehensive dataset of the causes, effects and nature of illness, and the utilisation of health services in Victoria. It supports health service planning, policy formulation, epidemiological research and the public hospital activity-based funding model.