Projects Hospitals & Acute Care

Victorian Admitted Episodes Dataset (VAED) Audit Program

Projects Hospitals & Acute Care

Victorian Admitted Episodes Dataset (VAED) Audit Program

Projects Hospitals & Acute Care

Victorian Admitted Episodes Dataset (VAED) Audit Program

VAED data is the cornerstone of the activity-based funding system for acute health services. Among other things, VAED data are used for health service planning, policy formulation, funding and epidemiological research.

All public and private hospitals (including rehabilitation centres, extended care facilities and day procedure centres) in Victoria, are required to report a minimum set of data for each admitted patient episode.  This dataset forms the Victorian Admitted Episodes Dataset (VAED).  Further information about the VAED is available at the Department of Health & Human Services (DHHS) website.

DHHS appointed AHA to conduct audits of the VAED data reported by all Victorian public health services, for the three years from 2013-14 to 2015-16, for both acute and mental health episodes.  AHA’s team of experienced Health Information Managers and Auditors conduct on-site audits of all public health services over the three year audit cycle.  Outcomes of the audit program include:

  • Assessment of the validity of data underpinning the health service activity-based funding model
  • Assessment of compliance with the current Victorian Hospital Admission Policy
  • Validation of a range of additional administrative data reported to DHHS
  • Supporting data quality improvement in admitted patient data reporting by health services.

The audit provides a baseline measure for DHHS and health services, together with an opportunity to identify and redress health service-specific and system-wide issues that impact on the quality of activity data.

The VAED audit process includes:

Scheduling – Health service are advised at least four weeks in advance of their audit.
Pre-audit – Health service are provided with audit details, including about the audit sample of episodes and the audit team.
On-site audit – Conducted by experienced AHA Auditors; including introduction, conclusion and regular feedback meetings.  Health services also have the option to lodge an appeal or complaint (refer process).
Post-audit – Health service are provided with the draft audit report and an opportunity to respond to the report findings and recommendations.  Following finalisation of the report, health services are invited to provide feedback about the audit, to assist AHA to continually improve the audit processes.

If you’d like further information about the audit program, please contact us either at vaed@ahaconsulting.com.au or phone Kara Taylor or Zoe Holmes on (03) 9663 1620.

The VAED provides a comprehensive dataset of the causes, effects and nature of illness, and the utilisation of health services in Victoria. It supports health service planning, policy formulation, epidemiological research and the public hospital activity-based funding model.