VAED data is the cornerstone of the activity-based funding system for acute health services. Among other things, VAED data are used for health service planning, policy formulation, funding and epidemiological research.
All public and private hospitals (including rehabilitation centres, extended care facilities and day procedure centres) in Victoria are required to report a minimum set of data for each admitted patient episode. This dataset forms the Victorian Admitted Episodes Dataset (VAED). Details of the VAED are available at the Department of Health and Human Services (DHHS) website.
AHA was appointed to conduct audits of all Victorian public hospitals and health services, for both acute and mental health patient episodes. From 2014 to 2017, AHA’s team of experienced Health Information Managers and Auditors conducted over 140 on-site audits of VAED data reported by health services across Victoria.
Outcomes of AHA’s hospital audit program include:
The audit provided a baseline measure for the Department and health services, as well as the opportunity to identify and redress health-service-specific and system-wide issues that impacted on the quality of patient activity data.
The VAED audit process included:
Scheduling – Health services were advised at least four weeks in advance of their audit
Pre-audit – Health services were provided with audit details, including details of the audit sample of episodes and the audit team
On-site audit – Audits were conducted by experienced AHA auditors and included introduction, conclusion and regular feedback meetings. Health services also had the option to lodge an appeal or complaint
Reporting – Health services were provided with draft audit report and the opportunity to respond to the report findings and recommendations. Following finalisation of the report, health services were invited to provide feedback about the audit, to assist AHA to continually improve the audit processes.
The VAED provides a comprehensive dataset of the causes, effects and nature of illness, and the utilisation of health services in Victoria. It supports health service planning, policy formulation, epidemiological research and the public hospital activity-based funding model.